Business Letter Writing 商务英语写作.doc

Business Letter Writing ● Some rules of good writing 1) Adopting the right tone 正确语气 2) writing naturally and sincerely 3) writing clearly to the point 4) being courteous 有礼貌的 and considerate 5) avoiding wordiness 冗长 6) planning your letter and writing effectively ● Principles of business letter-writing In writing business letters, we should always bear in mind the essential qualities of them, the seven C’s: completeness 完整, concreteness 具体, clarity 明晰, conciseness 简洁, courtesy 礼貌, consideration 关心 and correctness : 1) They have reduced the price US ﹩ 100 per piece 件. → price 后要加 to。解析: reduce … to…应该是指“降低到……(某个位置、程度) ”, reduce … by …则是指“降低了……( by后面跟降低的具体幅度) ”。 2)避免使用 bimonthly ,会引起歧义。→ adj. 两月一次的; 每月两次的。避免使用 steamer 。→ 。 3)不要写 this month, 要写出确切的月份。 Complicated 难懂的/复杂的 Simple 简单的 Be kind enough please Under date of on General Specific Soon May 15 A large volume an order up to USD12,000 Contact you call / write / fax Our time Beijing time Somebody Mr. Li Your port Liverpool 5) Please remit us the amount soon .划线处需用确切量词 6) Thank you for your emails of/dated May 5.( 不能用 on 。解析:修饰名词 emails, 所以用 of/dated; 而 on 修饰动词。) Deadwood 废话 Correction In the view of the fact that because Had the effect of causing caused I want to take this opportunity to thank you thank you In the event that … If… Courtesy: 1)收到信,要在 3天内给对方回复。 2) Because of your delay in shipment 延期装船, we suffer a loss. → your 改为 the 。(解析:只提事实,不要指责对方。) 3) You must/had better/should send the sample to us.( 最好不要用,不尊重)4)可以说 Would you please do sth. 注: textiles 纺织品 price list 价目表 catalog 小册子,目录● Exercises--Rewrite sentences 1) There are three buyers who want to import the goods from us. →去掉 There are … who … 2) There isa book written by WH about Globalization. →A book is written by …. 3) It is my opinion that they should replace the goods. → My opinion is that …. 4) Here is our check for $500 in payment for your settlement. →去掉 Here is, payment 后加 is。 5) It is our plan to open a branch in BJ next year. →